If you arrange for a conference with multilingual guests, you should hire interpreters to ensure everyone understands the message. Interpreters convert spoke messages from one language to the target language to promote better understanding. They need to be accurate in the message delivery to avoid altering the meaning. Interpreters often use a global interpreter platform to manage face-to-face interpretations. Interpretation requires high concentration, good memory, and quick thinking to hold the audience’s attention. If your business is holding a big event to convey critical information to global clients or partners, you need to understand the basics of conference interpretation. The blog post has highlighted how you can ensure the interpreters deliver impeccable services.
1 Hire a Competent Project Manager
The first tip that will ensure a successful interpretation event is finding a reliable project manager. Project managers handle all the event logistics; therefore, you need to choose an experienced person to guarantee success. A reliable professional will draw a detailed plan for the meeting. They will be meticulous, organized, and plan for any uncertainties. An on-site project manager will coordinate all the activities with the technical team, interpreters, and speakers to ensure everything runs smoothly.
2 Eliminate Distractions
As aforementioned, interpretation requires a great degree of concentration. Noisy environments can make it harder to concentrate. You need to secure a room with minimal distractions to increase the interpreter’s mental concentration. You can place the interpreter in a soundproof cabin and provide them with headphones during in-person events. For virtual meetings, you can mute the non-speaking attendees. Additionally, virtual participants can use headsets when speaking or listening to minimize background noises when making their comments.
3 Provide Support Materials
Most people focus too much on the speaker’s content and forget other important details. You need to consider the support materials for the interpretation event, such as visuals and the reference materials like workbooks, pamphlets, and brochures. Audio simulation can be boring and force people to sleep. That is why you need to have a visual representation to engage the audience. Support materials with the presented information will capture your guests’ attention and make it easier to retain the message. Providing the interpreter with support materials before the event will familiarize them with the content. As a result, they will be more prepared and can make a better interpretation. Your attendees may fail to understand the message if your interpreter does not know the terminologies in a specific field. No matter the interpreter’s experience, they may not be well-conversant with your business terms. Giving them a glossary of terms or PowerPoint slides before the meeting starts will allow quality interpretation.
4 Avoid Rushing Through Presentations
Many interpreters provide simultaneous interpreting services, which involve translating in real-time. If you speak very fast, it may be impossible for your interpreter to keep up with the pace leading to information loss. Pace your presentation to allow participants that speak other languages to understand your message.
5 Ensure Speakers are Audible
Interpreters need to wait for the speaker to stop speaking before they can translate their message. Languages have varying grammatical structures, so interpreters need to understand all the sentence elements well to deliver the message. The speaker should use short and simple sentences which are easier to interpret. Interpreters can only translate what they hear. Therefore, you need to invest in an excellent-quality public address system. Additionally, you must provide your speakers with microphones and ask them to speak directly into them. Interpreters cannot interpret several speakers talking simultaneously, so ensure there is order to increase comprehension of the message.
6 Decide on the Layout
Besides focusing on the content, you also need to make venue arrangements. Remember, the space available and the number of participants will impact the scope of the interpretation event. It is ideal to choose a distraction-free room to ensure a successful event.
The interpretation offered will significantly impact your event’s success. Recruiting an interpreter is to ensure your multilingual attendees get the message in a language they can better understand. Organizing an interpretation event can be overwhelming with the numerous details to streamline. These tips will ensure your participants have an optimal experience.